Bookkeeping question: Assets vs. Expense

topic posted Tue, April 29, 2008 - 4:53 PM by  offlineBrettFromTibet
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I am trying to get my books straight as a new freelancer.

I don't understand where the line blurs between an asset or an expense.

- A laptop?
- An ink catridge?
- Business cards?
- Small portable Hard Drive
- $39.95 software program?
posted by:
BrettFromTibet
Denver
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  • Re: Bookkeeping question: Assets vs. Expense

    Fri, July 11, 2008 - 2:04 PM
    They are all expenses, I believe. Your ink cartridges and business cards can be written off, as well as the software, but the laptop since it is more expensive should be depreciated - still written off, but a percentage each year over the expected life of the product. Usually five years for something like that. Bookkeeping is a huge pain, and takes up a lot of time that you can't bill clients for, so be prepared for that. I actually started outsourcing my back-office tasks to a company called MBO Partners, www.mbopartners.com
    so that I could spend more of my time doing my actual consulting work. It's much easier, I have to say, and I can deduct all my expenses right away instead of having to wait til the end of the year. Worth checking out.
  • Re: Bookkeeping question: Assets vs. Expense

    Mon, July 14, 2008 - 1:18 PM
    I kind of look at it as comparing consumables versus non-consumables. Laptop would definitely be an asset, the cartridges and business cards would definitely be expenses. The hardware and software would probably technically be assets, but you are probably safe expensing anything under $500.

    And as far as the laptop, on your taxes you have the option of depreciating it, or small business owners can also expense items under $125,000 in the same year it is purchased.

    And if bookkeeping & taxes are not your forte and/or your pleasure, even if you don't hire an outside bookeeper, I probably would recommend getting a tax advisor who can help advise you how to best account for things to save money on your taxes and/or prevent any penalities (whether you are audited or not).

    (As a claimer/disclaimer, I do some bookkeeping work, but am not a tax advisor/CPA).
    • G
      G
      offline 28

      Re: Bookkeeping question: Assets vs. Expense

      Wed, August 6, 2008 - 12:10 AM
      If you start making any decent amount of money you'll really want to assemble your financial team. (bookkeeper, CPA, wealth advisor, tax planner) Have your accountant or bookkeeper set up your chart of accounts and get you started. Maintaining your own books
      is pretty simple once they lay down the guidelines for you. It'll be a lot cheaper for them to set up your books than to have them fix it
      in the heat of tax season. Trust me.

      Plan your taxes - don't let them happen to you.

      The Quickbooks for Dummies book has a basic accounting tutorial at the beginning - definitely worth a look.
      For specific questions - Quickfinder's Small Business reference guide is invaluable.
      I imagine that both would be available from your library.

      Ditto: (As a claimer/disclaimer, I do bookkeeping and taxes, but am not a tax advisor/CPA)

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